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Board Meeting:

January 15th

KCDA Board Meeting, Kent WA

 

Holidays:

December 19th

KCDA Closes at 12:30 pm

 

December 25 & 26th

Christmas - KCDA Closed

 

January 1, 2015

New Year's Day - KCDA Closed

 

KCDA is one of the founding members of AEPA (the Association of Educational Purchasing Agencies) AEPA’s purpose is to provide national purchases through local state educational cooperatives with the purchasing power of 26 states.

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KCDA News

December Contract Updates

December 19, 2014

On December 18th, the KCDA Board of Directors Approved Contracts for Bids...

 

KCDA Members for 2014

December 15, 2014

Meet our Newest Members...

 

December Supply Line Newsletter

December 4, 2014

Inside this Issue, Products Available, KCDA's Newest Contracts...

 

Free Drawing

December 2, 2014

Winner of the November Free Drawing is...

 

School Bus Stop Arm Cameras

November 13, 2014

KCDA is pleased to announce that contract holder American Traffic Solutions has reached agreements with...

 

Seahawks Duck Tape

October 15, 2014

New - Instock and Available to Order...

 

Direct Ship Purchases

August 7, 2012

KCDA can no longer accept credit card payments on direct ship purchases. This includes all furniture and truckload paper orders. The use of credit cards will continue to be accepted for all shipments from our warehouse.

 


KCDA Purchasing

Street Address: 18639 - 80th Ave S, Kent, WA 98032

Mail Address: P.O. Box 5550, Kent WA 98064

Phone Numbers: 425-251-8115, 800-422-5019

Fax Numbers: Main Office 253-395-5402, Customer Service 425-282-0675

Email Address: customerservice@kcda.org


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Overview

Mission

KCDA’s mission is to provide centralized procurement services to member school districts and public agencies that will save them time and money as well as comply with all legal procurement requirements. Our goal is to help school districts focus their resources in the classroom and to help public agencies focus on direct services to the taxpayers.

What We Do

King County Directors' Association (KCDA) is a purchasing cooperative owned by Washington's public school districts. KCDA saves money for members by ordering in volume and supporting their purchasing and distribution requirements.

How We Operate

KCDA Purchasing Cooperative was founded 1938 by school board members in King County. We help members save money by creating volume purchasing and fulfilling bid law requirements. KCDA manages centralized receiving, warehousing, and distribution while offering additional contracts to provide a single-source for consumable supplies, facilities projects, and technology equipment.

Leadership

The KCDA Executive Director reports directly to the Board of Directors which is made up of publicly elected school board members from King County school districts. KCDA operates as an extension of your purchasing department, governed by the basic laws and regulations that apply to school districts in Washington.

Procurement Policy

KCDA is governed by procurement laws governing school districts in Washington. The basic statute authorizing the formation of KCDA is RCW 28A.320.080. KCDA is also authorized under the Interlocal Cooperation Act, RCW 39.34. The basic procurement law for school districts is RCW 28A.335.190. As KCDA has grown, many other types of public entities have become members. As many of these organizations have differing procurement requirements, KCDA has adapted our procedures to satisfy the legal requirements, both in advertising and bidding, of all of our members. All items and services under contract with KCDA have been awarded through a competitive sealed bid process, with contract, bid and advertising documents posted on our website.

Who We Serve

KCDA has grown to include public school districts, educational service districts, state agencies, counties, cities, and colleges throughout Washington and neighboring states. As we have added members, we have adapted our procurement processes to comply with the legal requirements of all of our members, regardless of location or type of entity.

Membership

There is no charge for membership in KCDA and no minimum level of participation. Becoming a member requires approving and signing an Interlocal Agreement. KCDA is a public agency and is authorized to accept members from all states.

KCDA Service Fee

KCDA’s operating budget is self funded through service fees charged on each warehouse order. Service fees are determined by KCDA’s cost to procure and support our members purchasing and warehousing requirements. Service fees and shipping to Washington, Oregon and Idaho members are included in KCDA's Supply Link pricing. KCDA does not charge service fees on our vendor direct contracts.

Inventory

KCDA's purchasing staff issues over 85 bids annually based on the requirements of its members. These awards fulfill all legal bid requirements and offer all members same day shipping on over 15,000 items from our 170,000 sq. ft. warehouse in Kent, Washington. Many larger items ship directly from our vendors.

Board Members

Division 1, Bill Clausmeyer

Tahoma School District #409

 

Division 2, Doug Eglington

Lake Washington School District 414

 

Division 3, Brian Deagle

Issaquah School District 411

 

Division 4, Karen DeBruler

Kent School District 415

 

Division 5, Dick Nicholson

Shoreline School District 412

 

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Member Support and Services
Ordering From KCDA
Receiving and Checking in Your Order
Understanding Your Invoice
Returns and Discrepancies
RMA Instructions

Member Support and Services

Staffing

Customer Service Representatives

KCDA’s Customer Service Representatives are available Monday - Friday from 8:00am-4:30pm to take orders, respond to product inquires, provide technical support for Supply Link Users and issue RMA’s for returns.

Field Representatives

KCDA has four field representatives available to meet with members who have questions regarding any products or services. Click here for Field Rep details.

Purchasing Agents

KCDA’s Purchasing Agents are responsible for developing, issuing and awarding KCDA bids. Additionally, they can help members source products and services they require.

Warehouse Staff

KCDA’s 170,000 square foot warehouse houses over 15,000 items. Daily our staff pulls, packs and ships orders received. Prices on warehouse items include delivery for Washington, Oregon, and Idaho members.

Services

Bidding

KCDA advertises, analyzes and awards over 75 bids annually. The bids are listed on the bid schedule which is posted on the KCDA website. The path to the bid schedule is www.kcda.org, Bid Information, Bid Schedule. The bid schedule contains the bid name, bid number, bid advertising dates, bid opening date and time, board write up date, board meeting date and Purchasing Agent name. The bid categories include those products our customers have expressed interest in. Some bids are annual with renewals, some bids are only annual.

Our bid process is audited by the State Auditor and complies with all legal procurement requirements as follows:

  • Advertise in one paper of general circulation (we use DJC-Seattle and DJC-Oregon) for two consecutive weeks.
  • Bids are posted on our website under Bid Information.
  • The bid advertisement is posted when it is received from the paper(s) which is approximately 3 weeks after the bid is published.
  • Depending on the complexity of the project or the number of items bid, we allow vendors approximately 1 month to respond to a bid.
  • Most of our bids are electronically posted including on the KCDA website and vendors are required to respond electronically. Some of our bids are circulated locally and we only post on the KCDA website. When this option happens, we open the bids at the KCDA office location in Kent.
  • After bids are electronically opened or manually opened, the bid is closed. The evaluation process begins. Approximately 1-2 months are allowed for this process to receive samples, ask questions, analyze responses, etc.
  • Bids are recommended for award by the individual Purchasing Agents responsible for the category with the approval of the Purchasing Manager.
  • Bid award recommendations are submitted to the KCDA Board of Directors for final approval, after which a contract can be executed.

Awarding Contracts

All contracts are awarded based on the competitive, sealed bid process. Responses are opened publicly and evaluated by KCDA's Purchasing Department. Proposals are evaluated using the following critieria:

  • Lowest responsible bidder meeting specifications.
  • Quality of product line.
  • Quantity of line items available that are used by participating entities.
  • Customer support.
  • Suppliers demonstrated ability to perform under a cooperative purchasing contract.

Free Delivery/Inclusive Pricing

KCDA Supply Link pricing includes delivery for Washington, Oregon and Idaho customers. Shipping charges for members outside Washington Idaho and Oregon (except Alsaka), is prepaid and added to the invoice. Shipping charges for member in Alaska is freight collect.

Same Day Shipping

Orders received by 2PM for in-stock items will be shipped the same day for delivery on the next day to most Washington members. Summer start up orders are scheduled according to date received and the needs of members.

Minimum Orders

KCDA accepts orders of any size, a $2.50 minimum order fee is added to orders under $50 to help defray the cost to ship an order.

Product Substitutions

  • Brand Name – many items in the catalog are listed as brand name only with no substitutions accepted.
  • Generic – others are low bid and must meet KCDA’s "Qualifying Standard." Pictures of items listed as "Qualifying Standard" are representative only and may not be the exact item selected at the time of bid award.

No Fault Return

Within 20 business days of receipt of an order, you may return items shipped from the KCDA warehouse (i.e. except vendor direct or special order items) for full credit and no restocking fee. KCDA vendors may assess a restocking fee and return freight charges on furniture and special order items that have shipped directly from the vendor.

Procurement Card Orders

KCDA accepts Procurement Cards, MasterCard and Visa as payment for orders, except for direct ship purchases including furniture.

KCDA On-Line Ordering

KCDA "Supply Link" is available 24/7 via the internet at www.kcda.org.

Special Orders

KCDA’s purchasing agents are happy to source and get pricing on non-cataloged items. Chances are if one district needs the item, others will also. Additionally, KCDA is adding new products throughout the year, these items can be viewed on KCDA's Supply Link under the "New Products" tab.

Catalogs

KCDA offers Supply Link on-line catalog and a printed catalog. Additionally, order forms will be available on www.kcda.org in January.

 

Click Here to go directly to KCDA's Supply Link On-Line Catalog

Member Support and Services

Staffing

Customer Service Representatives

KCDA’s Customer Service Representatives are available Monday - Friday from 8:00am-4:30pm to take orders, respond to product inquires, provide technical support for Supply Link Users and issue RMA’s for returns.

Field Representatives

KCDA has four field representatives available to meet with members who have questions regarding any products or services.

Purchasing Agents

KCDA’s Purchasing Agents are responsible for developing, issuing and awarding KCDA bids. Additionally, they can help members source products and services they require.

Warehouse Staff

KCDA’s 170,000 square foot warehouse houses over 15,000 items. Daily our staff pulls, packs and ships orders received. Prices on warehouse items include delivery for Washington, Oregon, and Idaho members.

Services

Bidding

KCDA advertises, analyzes and awards over 75 bids annually. The bids are listed on the bid schedule which is posted on the KCDA website. The path to the bid schedule is www.kcda.org, Bid Information, Bid Schedule. The bid schedule contains the bid name in alphabetical order, bid number, bid advertising dates, bid opening date and time, board write up date, board meeting date and Purchasing Agent name. The bid categories include those products our customers have expressed interest in. Some bids are annual with renewals, some bids are only annual.

Our bid process is audited by the State Auditor and complies with all legal procurement requirements as follows:

  • Advertise in one paper of general circulation (we use DJC-Seattle and DJC-Oregon) for two consecutive weeks.
  • Bids are posted on our website under Bid Information.
  • The bid advertisement is posted when it is received from the paper(s) which is approximately 3 weeks after the bid advertisement is published.
  • Depending on the complexity of the project or the number of items bid, we allow vendors approximately 1 month to respond to a bid.
  • Most of our bids are electronically posted including on the KCDA website and vendors are required to respond electronically. Some of our bids are circulated locally and we only post on the KCDA website. When this option happens, we open the bids at the KCDA office location in Kent.
  • After bids are electronically opened or manually opened, the bid is closed. The evaluation process begins. Approximately 1-2 months are allowed for this process to receive samples, ask questions, analyze responses, etc.
  • Bids are recommended for award by the individual Purchasing Agents responsible for the category with the approval of the Purchasing Manager.
  • Bid award recommendations are submitted to the KCDA Board of Directors for final approval, after which a contract can be executed.

Awarding Contracts

All contracts are awarded based on the competitive, sealed bid process. Responses are opened publicly and evaluated by KCDA’s Purchasing Department. Proposals are evaluated using the following critieria:

  • Lowest responsible bidder meeting specifications.
  • Quality of product line.
  • Quantity of line items available that are used by participating entities.
  • Customer support.
  • Suppliers demonstrated ability to perform under a cooperative purchasing contract.

Free Delivery/Inclusive Pricing

KCDA Supply Link pricing includes delivery for Washington, Oregon and Idaho customers. Shipping charges for members outside Washington Idaho and Oregon (except Alaska), is prepaid and added to the invoice. Shipping charges for members in Alaska is freight collect.

Same Day Shipping

Orders received by 2PM for in-stock items will be shipped the same day for delivery on the next day to most Washington members. Summer start up orders are scheduled according to date received and the needs of members.

Minimum Orders

KCDA accepts orders of any size, a $2.50 minimum order fee is added to orders under $50 to help defray the cost to ship an order.

Product Substitutions

  • Brand Name – many items in the catalog are listed as brand name only with no substitutions accepted.
  • Generic – others are low bid and must meet KCDA’s "Qualifying Standard." Pictures of items listed as "Qualifying Standard" are representative only and may not be the exact item selected at the time of bid award.

No Fault Return

Within 20 business days of receipt of an order, you may return items shipped from the KCDA warehouse (i.e. except vendor direct or special order items) for full credit and no restocking fee. KCDA vendors may assess a restocking fee and return freight charges on furniture and special order items that have shipped directly from the vendor.

Procurement Card Orders

KCDA accepts Procurement Cards, MasterCard and Visa as payment for orders, except for direct ship purchases including furniture.

KCDA On-Line Ordering

KCDA "Supply Link" is available 24/7 via the internet at www.kcda.org.

Special Orders

KCDA’s purchasing agents are happy to source and get pricing on non-cataloged items. Chances are if one district needs the item, others will also. Additionally, KCDA is adding new products throughout the year, these items can be viewed on KCDA's Supply Link under the "New Products" tab.

Catalogs

KCDA offers Supply Link on-line catalog and a printed catalog. Additionally, order forms will be available on www.kcda.org in January.

 

Click Here to go directly to KCDA's Supply Link On-Line Catalog

Ordering From KCDA

Regular Orders

Orders placed by 2:00pm are shipped same day for delivery to most Washington State members the next day.

School Start Up Orders

School Start up orders are placed in the spring and summer for supplies that will be needed the following school year. Orders can be placed on "KCDA Supply Link", on Order forms that can be printed from our website, or your districts hard copy Purchase Order. Please indicate your requested delivery date for summer delivery. Our warehouse will make every attempt to meet your requested date.

Scheduled Delivery Orders

To help schools with limited storage facilities, members can order products and store them in the KCDA warehouse for delivery at scheduled times throughout the year. This is particularly helpful with high usage items such as copier and printer paper, facial tissues, paper towels etc.

  • Items may be ordered for delivery throughout the school year.
  • Items are shipped and invoiced as requested.
  • Pricing is fixed when you place your order and based on the total quantity ordered.

Vendor Direct Contracts

All vendor direct contracts (i.e. including AEPA contracts) are awarded based on a competitive, sealed bid process by KCDA. Items ordered under these contracts are shipped directly from the vendor/manufacturer to our member. KCDA invoices our member once the item(s) have shipped and we have received an invoice from the vendor/manufacturer. KCDA does not charge service fees on our vendor direct contracts. 

 

Vendor Direct Billing

Certain KCDA contracts are set up with vendor direct billing, these categories include:

  • Copiers
  • Facilities and Maintenance Management Software
  • Ground Traffic Control
  • Technology – Computers, Printers, Equipment

Purchases made through KCDA must be in compliance with all established school and government policies, and are not intended for private use.

 

For more detailed information regarding KCDA products and service contracts click on Awarded Contracts.

Receiving and Checking in Your KCDA Order

Accepting Delivery

KCDA suggests that members verify shipments as they are received.

Check for Shortages and Damaged Cartons

To verify delivery of all pieces, use the KCDA packing slip provided with the shipment. The responsible individual should verify the total number of cartons received against the number of cartons KCDA listed on the packing slip. Additionally you must check for visible box damage.

  • If you Find Missing or Damaged Cartons - If cartons are missing or damaged, you must note the problem on the delivery receipt at the time of delivery. The carrier will not pay freight claims and therefore you may not receive credit unless this information is noted on the Bill of Lading. Please retain a copy for your records and contact KCDA Customer to report the claim.

The driver is required to wait until you verify receipt of all boxes.

Delayed Check-in

If there will be a delay checking in the merchandise, please secure the shipment so unauthorized personnel, who may be anxious for their merchandise, cannot remove items.

Packing Slip

KCDA provides a packing slip for each shipment; this packing slip may contain multiple orders. Each Order/PO/Mark-For has its own page(s) and lists products and quantities shipped. Each "Mark For" is packaged separately with the box number for each item printed on the corresponding packing slip.

Box Labels

Boxes have a label on the outside which references your purchase order number, the mark for and all items packed inside that box.

Sorting Orders

Individual orders can easily be sorted using the "Mark For" on each carton. Once sorted, the orders will be ready for delivery to the appropriate classroom.

Verifying Items in Each Box

Check the contents of each carton against the packing slip or box label to verify all merchandise has been received.

Understanding Your Invoices

Invoicing

An invoice is created at the time of shipment. At your request, invoices can be faxed, e-mailed or mailed to a designated District person. Many districts are setting up a general accounts payable mailbox allowing access to all those reviewing invoices.

Back Orders

Each invoice indicates any items remaining to be shipped.

Member Price

Each item shipped will list the member pricing. This pricing will include all KCDA Service fees including shipping for items to Washington, Oregon and Idaho members from the KCDA warehouse. Shipping is prepaid and added to invoices for member in other states (except Alaska). The KCDA catalog and order forms reflect delivery pricing for Washington Members.

Extended Amount

The extended amount will include all charges except tax.

Tax

Tax is charged only on the KCDA cost of each item. KCDA Service Fee is not taxed.

Payments

Payments should include the invoice numbers and the amount being paid against each invoice. Invoices will indicate due date.

Procurement Cards

Orders may be charged to district procurement cards, MasterCard or Visa.

Past Due Accounts

KCDA will assess an additional service fee of 1% on all balances more than 30 days past due. The accounts payable department of the district will be notified if an account is one to 30 days past due. Both the accounts payable department and the business manager or assistant superintendent will be notified of accounts that are more than 60 days past due. KCDA’s Executive Director will contact the district superintendent if bills are more than 90 days past due.

Scheduled Orders

KCDA sends an invoice when the merchandise is shipped.

Vendor Direct Shipments

KCDA invoices our members once the item(s) have shipped and we have received an invoice from the vendor/manufacturer. Please notify KCDA if your district needs an invoice earlier.

Returns and Discrepancies - Warehouse Items

Missing or Damaged Cartons

If cartons are missing or damaged, please note the problem on the Bill of Lading at the time of delivery and notify KCDA immediately. The carrier will not be responsible for missing items or freight damage unless this information is noted on the Bill of Lading.

Missing Product or Concealed Damage to Product

If items are missing or damaged in a carton, please notify KCDA within 20 business days of receipt of an order or by September 30 for merchandise delivered in June, July, or August. Click here for RMA link. Claims received outside 20 business days after receipt or after the September 30th deadline may be charged return freight and a restocking fee.

Items Ordered Incorrectly

No fault return policy applies to warehouse items only. Please notify KCDA within 20 business days of receipt of an order or by September 30th for merchandise delivered in June, July, or August. Claims received outside 20 business days after receipt or after the September 30th deadline may be charged return freight and a restocking fee or may not be considered due to product expiration dates. Returned merchandise must be in new condition and in the original packaging.

Returns and Discrepancies – Vendor Direct and Special Order Items

Missing or Damaged Cartons

If cartons are missing or damaged, please note the problem on the Bill of Lading at the time of delivery and notify KCDA immediately. The carrier will not be responsible for missing items or freight damage unless this information is noted on the Bill of Lading.

Missing Product or Concealed Damage to Product

If items are missing or damaged in a carton, please notify KCDA within 10 business days of receipt of an order.Click here for RMA link.Claims received after the 10 day period will be at the sole discretion of the KCDA vendor and be subject to the vendor’s return policy.

Items Ordered Incorrectly

Subject to the vendor’s return policy including but not limited to a restocking fee and return.

Furniture Returns and Restocking Fees

KCDA provide our members furniture options from a variety of manufacturers. Please review the product return and restocking policy from each furniture manufacturer chosen, prior to placing your order with KCDA.

 

Return Authorization Instructions

When requesting return authorization or reporting any discrepancies for warehouse items, please include the following information:

  • Purchase order number.
  • District name and ship-to location.
  • KCDA invoice number/order number/cart number.
  • KCDA item number and item description.
  • Quantity (units).
  • Reason for the return or details of the discrepancy.
  • Contact name, email, and phone number of the person requesting the RMA.
  • Click here to link to our RMA forms.

All returns must have a KCDA Return Memo Authorization Number (RMA number) on the outside of each carton. Once issued, Return Memo Authorization Numbers are valid for 20 days.

 

KCDA will e-mail call tags. This enables speedy return and credit for returned products. All you need to do is print out the e-mailed return label, attach it to the box and hand it to the driver during the next delivery for return to KCDA.

 

In order to receive credit returned merchandise must be in new condition, original packaging and a complete unit. If the return or exchange meets these criteria and the merchandise is received by KCDA within 20 business days of the RMA issue date, then full credit will be issued. Items returned after the 20 business day period may be assessed a restocking fee.

Free Drawing
Brochures
Most Popular Product Flyers
KCDA Newsletters
Events Calendar
Printable KCDA Calendar
Printable KCDA Paper Catalog

Free Drawing

Win a HP Printer

Efficiently manage your printing environment—and your budget—with an HP ePrinter that delivers up to 50% lower cost per page than lasers and powerful manageability tools. Simplify office tasks with time-saving features and easy networking.


Question:

Next Question will be in January 2015.

 

 

Congratulations to Nancy Mains with the Goldendale School District, winner of the November HP Printer.

Free Drawing

Win a HP Printer

Efficiently manage your printing environment—and your budget—with an HP ePrinter that delivers up to 50% lower cost per page than lasers and powerful manageability tools. Simplify office tasks with time-saving features and easy networking.

 


Question:

Next Question will be in January 2015.

 

 

Congratulations to Nancy Mains with the Goldendale School District, winner of the November HP Printer.

Printable KCDA Calendar

Print a copy of the 2014-2015 Calendar

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Printable KCDA Paper Catalog

 

Blank Order Form

Page Number Index (Reverse Index)

Index, pages 427-449

Member Guide

Art Supplies, pages 1-57

Athletics, pages 58-85

Audio Visual Supplies, pages 86-94

Custodial Supplies, pages 95-131

Early Childhood Supplies, pages 132-144

First Aid Supplies, pages 145-160

Furniture, pages 161-191

Industrial Art Supplies, pages 192-214

Library Supplies, pages 215-223

Lunchroom Supplies & Food Consumables, pages 224-250

Music, pages 251-254

Office and Classroom Supplies, pages 2555-382

Science/Math Supplies, 383-426

 

 

 

 

 

 

 

 

 

 

 

 

Event Calendar

January | February| March | April | May | June | July
August | September | October | November | December

November 2014

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

 

1

2

3

4

5

6

7

ALASBO

8

ALASBO

9

ALASBO

10

ALASBO

11

12

13

14

15

16

17

18

KCDA

Board Meeting

19

KCDA Closed at 12:00pm

20

21

22

23

24

25

KCDA Closed

26

KCDA Closed

27

28

29

30

31

 

 

 

 

KCDA Events and Holidays

November 11, Veterans Day, KCDA Closed

November 19-22, WSSDA, Spokane WA

November 20, KCDA Board Meeting, Kent WA

Membership Questions
Membership Forms
Statutory Authorizations
Members Listed by State

Why Become a Member of KCDA?

State law encourages participation in cooperatives to eliminate duplication of efforts, thereby saving taxpayers' dollars. KCDA is available for use by any public school district, state, local or federal government agency and state K-12 accredited private schools.

Who can become a member?

Public School Districts.

Counties.

Municipalities.

State and Federal Agencies.

Public Colleges, Universities.

Political subdivisions within the state or in other states.

State accredited K-12 private schools in the State of Washington.

How can I become a member?

The governing body of the agency, subdivision, or taxing entity signs an Membership Agreement and Profile with KCDA. The Agreement and Profile are then mailed to KCDA for approval by the Board of Directors and the signature of the Executive Director. Once approved, a copy will be returned to you for your records. Interim membership is available with a faxed copy, with confirmed membership beginning with the receipt of the original Agreement. KCDA Agreements and the Member Profile are available, click on the Membership Forms at the top of this page.

What is the cost to become a member?

There are no fees to join; KCDA is funded by a service fee included in the price of each item.

Who can I contact if I have further questions regarding KCDA membership?

Robert Payne, KCDA CFO., ext. 110, rpayne@kcda.org

Dane Hewitt, Director of Marketing, ext. 117, dhewitt@kcda.org

David Mahalko, KCDA Executive Director, ext. 161, dmahalko@kcda.org

Phone: 800-422-5019

Fax: 253-395-5402

Mail: P.O. Box 5550, Kent, WA 98064-5550

Street: 18639 - 80th Ave. S, Kent, WA 98032

Why Become a Member of KCDA?

State law encourages participation in cooperatives to eliminate duplication of efforts, thereby saving taxpayers' dollars. KCDA is available for use by any public school district, state, local or federal government agency and state K-12 accredited private schools.

Who can become a member?

Public School Districts.

Counties.

Municipalities.

State and Federal Agencies.

Public Colleges, Universities.

Political subdivisions within the state or in other states.

State accredited K-12 private schools in the State of Washington.

How can I become a member?

The governing body of the agency, subdivision, or taxing entity signs an Membership Agreement and Profile with KCDA. The Agreement and Profile are then mailed to KCDA for approval by the Board of Directors and the signature of the Executive Director. Once approved, a copy will be returned to you for your records. Interim membership is available with a faxed copy, with confirmed membership beginning with the receipt of the original Agreement. KCDA Agreements and the Member Profile are available, click on the Membership Forms at the top of this page.

What is the cost to become a member?

There are no fees to join; KCDA is funded by a service fee included in the price of each item.

Who can I contact if I have further questions regarding KCDA membership?

Robert Payne, KCDA CFO., ext. 110, rpayne@kcda.org

Dane Hewitt, Director of Marketing, ext. 117, dhewitt@kcda.org

David Mahalko, KCDA Executive Director, ext. 161, dmahalko@kcda.org

Phone: 800-422-5019

Fax: 253-395-5402

Mail: P.O. Box 5550, Kent, WA 98064-5550

Street: 18639 - 80th Ave. S, Kent, WA 98032

Forms needed for KCDA membership:

 

Within Washington State

1. Member Profile (PDF file)

2. Washington State Public Entities Agreement (PDF file)

 

For Washington State Private Schools please call KCDA for membership information.

or

Outside Washington State

1. Member Profile (PDF file)

2. Interstate Membership Agreement (PDF file) (Formally known as the Interlocal Agreement)

 

 

What are Statutory Authorizations of KCDA?

Alabama

Title 41. State Government

Chapter 16. Public Contracts

Section 41-16-21.1 Joint Purchasing Agreements

Alaska

Title 36 Public Contracts

Chapter 36.30 State Procurement Code

Article 9 Intergovernmental Relations

Section 36.30.700. Cooperative Purchasing Authorized

Arizona

Title 41 State Government

Chapter 23 Arizona Procurement Code

Section 41-2632. Cooperative purchasing authorized

Arkansas

Title 19 Public Finance

Chapter 11 Purchasing and Contracts

Section 19-11-249. Cooperative Purchasing

California

California Code

California Government Code

Title 1 General

Division 7 Miscellaneous

Chapter 5 Joint Exercise of Powers

Article 1 Joint Powers Agreements

Sections 6500 & 6502

Colorado

Colorado Revised Statutes

Title 24 Government – State Procurement Code

Article 110 Intergovernmental Relations

CRS 24-110-201 Cooperative Purchasing Authorized

Connecticut

Connecticut Statutes

Title 7 Municipalities

Chapter 98 Municipal Powers

Section 7-148cc. Joint performance of municipal functions

Delaware

Delaware Code

Title 29 State Government

Part VI Budget, Fiscal, Procurement and Contracting Regulations

Chapter 69. State Procurement

Subchapter III. Material and Nonprofessional Services

Section 6933. Authorization for cooperative purchasing

Florida

Title XI County Organization and Intergovernmental Relations

Chapter 163 Intergovernmental Programs

Part I Miscellaneous Programs

163.01 Florida Interlocal Cooperation Act of 1969

Georgia

Georgia Code

Title 36 Local Government

Provisions Applicable to Counties and Municipal Corporations

Chapter 69A Interlocal Cooperation

Section 36-69A-4. Joint exercise of powers, privileges, or authority

Hawaii

Division 1. Government

Title 9 Public Property, Purchasing and Contracting

Chapter 103D Hawaii Public Procurement Code

Part VIII Government Relations and Cooperative Purchasing

Section 103D-802. Cooperative purchasing authorized

Idaho

Title 67 State Government and State Affairs

Chapter 23 Miscellaneous Provisions

Section 67-2326. Joint action by public agencies

Section 67-2328. Joint exercise of powers

Illinois

Chapter 5 General Provisions

Act 220 Intergovernmental Cooperation Act

Section 3. Intergovernmental cooperation

Indiana

Title 36 Local Government

Article 1 General Provisions

Chapter 7 Interlocal Cooperation

Section 36-1-7-2. Joint exercise of powers

Iowa

Title I State Sovereignty and Management

Subtitle 10. Joint Governmental Activity

Chapter 28E Joint Exercise of Governmental Powers

Section 28E.3. Joint exercise of powers

Kansas

Chapter 12 Cities and Municipalities

Article 29 Interlocal Cooperation

Section 12-2904. Interlocal agreements by public agencies

Kentucky

Title VI Financial Administration

Chapter 45a Kentucky Model Procurement Code

Kentucky Model Procurement Code

Section 45A.300. Cooperative purchasing

Louisiana

Title 39 Public Finance

Subtitle III. General Laws on State Debt

Chapter 17. Louisiana Procurement Code

Part VII Intergovernmental Relations

Section 39:1702. Cooperative purchasing authorized

Maine

Maine Revised Statutes

Title 30-A Municipalities and Counties

Part 2 Municipalities

Subpart 2 Organization and Interlocal Corporation

Section 2203. Joint exercise of powers

Maryland

State Finance and Procurement

Division 2 Procurement

Title 13 Source Selection for Procurement Contracts

Subtitle 1 Methods for Selecting Procurement Sources

Section 3. Intergovernmental cooperative purchasing agreement

Massachusetts

General Laws of Massachusetts

Part I Administration of the Government

Title III Laws Relating to State Officers

Chapter 30B. Uniform Procurement Act

Section 22. Cooperative Purchasing Agreements

Michigan

Michigan Compiled Laws

Chapter 124 – Municipalities

Section 124.504. Joint exercise of powers

Minnesota

Minnesota Statutes

Chapter 471 Municipal Rights, Powers, Duties

471.59 Joint exercise of powers

Mississippi

Mississippi Code of 1972

Title 31 Public Business, Bonds and Obligations

Chapter 7 Public Purchases In General

Section 31-7-13. Cooperative purchasing agreements

Missouri

Title VI County, Township & Political Subdivision Government

Chapter 70 Powers of Political Subdivisions to Cooperate or Contract with Governmental Units

Section 70.220. Political subdivisions may cooperate with each other

Montana

Title 18 Public Contracts

Chapter 4 Montana Procurement Act

Part 4 Cooperative Purchasing

Section 18-4-402. Cooperative Purchasing Authorized

Nebraska

Chapter 13 Cities, Counties, and Political Subdivisions

Section 13-2505. Joint exercise of powers.

Nevada

Title 27 – Public Property and Purchasing

Chapter 332 Purchasing: Local Governments

General Provisions

NRS 332.195 Joinder or mutual use of contracts by local governments

New Hamshire

Title III Towns, Cities, Village Districts and Unincorporated Places

Chapter 53-A Agreements Between Government Units

Section 53-A:3 Joint Exercise of Powers

New Jersey

Title 52 State Government, Departments and Officers

Chapter 52:34-6.2 Cooperative purchasing agreements with other states

Section 7b(2). Cooperative purchasing authorized

New Mexico

Chapter 11 Intergovernmental Agreements and Authorities

Article 1 Joint Powers Authority

Section 11-1-3. Authority to enter into agreements

New York

General Municipal Law

Section 103

Subdivision 16

Use of cooperative contracts

North Carolina

Chapter 160A. Cities and Towns

Article 20 Interlocal Cooperation

Part 1 Joint Exercise of Powers

Section 160A-461. Interlocal cooperation authorized

North Dakota

Title 54 State Government

Chapter 54-40 Joint Exercise of Governmental Powers

Section 54-44.4-13. Cooperative purchasing

Ohio

Ohio Revised Rule

General Provisions

Chapter 9: Miscellaneous

Section 9-48. Joint purchasing programs

Oklahoma

Title 74 State Government

Chapter 31 Interlocal Cooperation Act

Section 74-1004. Agreements authorized

Oregon

Chapter 279A Public Contracting

General Provisions

ORS 279A.205 Cooperative procurements authorized

ORS 279A.210 Joint Cooperative Procurements

ORS 279A.220 Interstate Cooperative Procurements

Pennsylvania

Title 62 Procurement (Pa.C.S.A.)

Part I Commonwealth Procurement Code

Chapter 19 Intergovernmental Relations

Section 62 Pa.C.S.A. § 1902. Cooperative purchasing authorized

Rhode Island

Rhode Island General Laws

Title 45 Towns and Cities

Chapter 40.1 Interlocal Contracting and Joint Enterprises

Section 45-40.1-4 Interlocal agreements

South Carolina

Title 11 Public Finance

Chapter 35 South Carolina Consolidated Procurement Code

Article 19 Intergovernmental Relations

Section 11-35-4810. Cooperative purchasing authorized

South Dakota

Chapter 5 - 18A

Section 5-18A-37. Cooperation and agreements with other state and federal purchasing agencies

Tennessee

Title 12 Public Property, Printing and Contracts

Chapter 9 Interlocal Cooperation

Section 12-9-104. Interlocal agreements

Texas

Government Code

Title 7. Intergovernmental Relations

Chapter 791 Interlocal Cooperation Contracts

Subchapter C. Specific Interlocal Contracting Authority

Section 791.025 Government Contracts for Purchases

Utah

Title 11 Cities, Counties, and Local Taxing Units

Chapter 13 Interlocal Cooperation Act

Section 11-13-201. Joint exercise of power, privilege, or authority by public agencies

Vermont

Title Twenty-Four Municipal and County Government

Part 2. Municipalities

Chapter 121 Intermunicipal Cooperation & Services

Subchapter 4 Interlocal Contracts

Section 24 V.S.A. § 4901. Authorization

Virginia

Title 2.2 Administration of Government

Subtitle II Administration of State Government

Part B. Transaction of Public Business

Chapter 43 Virginia Public Procurement Act

Article 2 Contract Formation and Administration

Section 2.2-4304. Cooperative procurement

Washington

Revised Code of Washington

Title 39 RCW Public Contracts & Indebtedness

Chapter 39.34 RCW Interlocal Cooperation Act

RCW 28A.320.080 Cooperative Purchasing

RCW 39.34.030 Joint Powers – Agreements for joint or cooperative action

West Virginia

West Virginia Code

Chapter 8 Municipal Corporations

Article 23 Intergovernmental Relations

Contracting and Joint Enterprises

Part II Intergovernmental Agreements and Contracts

Section 8-23-3. Intergovernmental agreements generally

Wisconsin

Wisconsin 1999-2000 Statutes

Chapter 66 General Municipality Law

Subchapter III Intergovernmental Cooperation

Section 66.0303 Municipal interstate cooperation

Wyoming

Title 16 City, County, State and Local Powers

Chapter 1 Intergovernmental Cooperation

Article 1 In General

Section 16-1-101. Authority to cooperate

MSDS
FAQ - Frequently Asked Questions
Safari Users
Employment
Employee Access

MSDS Sheets

The Material Safety Data Sheets listed on the webpage are in PDF file format and you need Abobe Acrobat reader installed on your compter.

Adobe Reader Click here for the link to Adobe to install Acrobat Reader on your computer.

To find a MSDS sheet scroll down the list and select a number range that your item number fall in, click to open the range. Once inside, scoll down to find your item number or use CTRL F and type in the KCDA Item number needed, hit return.

MSDS (Material Safety Data Sheets)

If you have questions, cannot find a MSDS sheet or need us to fax you a copy, please contact KCDA customer serivce at 425-251-8115, 800-422-5019 or email: customerservice@kcda.org.

MSDS Sheets

The Material Safety Data Sheets listed on the webpage are in PDF file format and you need Abobe Acrobat reader installed on your compter.

Adobe Reader Click here for the link to Adobe to install Acrobat Reader on your computer.

To find a MSDS sheet scroll down the list and select a number range that your item number fall in, click to open the range. Once inside, scoll down to find your item number or use CTRL F and type in the KCDA Item number needed, hit return.

MSDS (Material Safety Data Sheets)

If you have questions, cannot find a MSDS sheet or need us to fax you a copy, please contact KCDA customer serivce at 425-251-8115, 800-422-5019 or email: customerservice@kcda.org.

Frequently Asked Questions

What is KCDA?

KCDA is the purchasing cooperative owned by Washington State Public School Districts. KCDA bids and awards supply and service contracts through open competition as prescribed by the laws of the State of Washington.

Why should I join and use KCDA?

The law encourages participation in cooperatives to eliminate duplication of efforts, thereby saving taxpayers' dollars.

What is KCDA’s Procurement Policy?

KCDA is governed by procurement laws governing school districts in Washington. The basic statute authorizing the formation of KCDA is RCW 28A.320.080. KCDA is also authorized under the Interlocal Cooperation Act, RCW 39.34. The basic procurement law for school districts is RCW 28A.335.190. As KCDA has grown, many other types of public entities have become members. As many of these organizations have differing procurement requirements, KCDA has adapted our procedures to satisfy the legal requirements, both in advertising and bidding, of all of our members. All items and services under contract with KCDA have been awarded through a competitive sealed bid process, with contract, bid and advertising documents posted on our website.

 

What are some other advantages?

  • All contracts are awarded on an annual basis. For the term of each contract, entities may purchase goods and services from KCDA awarded vendors without the need to prepare and evaluate bids on their own.
  • Any disputes between a vendor and an entity are resolved by KCDA. KCDA is always an advocate for their members.

Do all products and services available through these contracts include freight charges?

  • Freight is included on KCDA Supply Link for Washington, Oregon and Idaho members.
  • Freight for members outside that area is prepaid and added to invoices.

Who is eligible to join KCDA?

  • Public School Districts
  • Counties
  • Municipalities
  • Colleges, Universities
  • Political subdivisions within the state or in other states
  • State accredited private schools and colleges

What do I have to do to become a member?

The governing body of the agency, subdivision, or taxing entity signs an Interlocal Agreement with KCDA. The Interlocal Agreement is then forwarded to KCDA for Approval by the Board of Directors and the signature of the Executive Director. A copy will be returned to you for your records. KCDA Interlocal Agreement document is available for downloading below:

Is there any cost involved in becoming a member?

There is no cost to join the cooperative.

Are any tax dollars involved in funding this program?

The cooperative is completely self funded. KCDA bids on products used by its members. This price is passed directly on to the customers. KCDA covers its operating expenses solely on the service fee for each item. This service fee is calculated on the cost of bidding, ordering, receiving, warehousing, and preparing the product for shipment and freight. KCDA pricing includes this fee.

How do I get pricing?

  • Visit KCDA’s website at www.kcda.org, under the Products/Service Contracts tab you will see price lists and links to many vendors who hold KCDA contracts.
  • Register as a user on KCDA Supply Link, our e-commerce site where products can be researched, orders can be created and checked out for immediate delivery.
  • Call, fax or e-mail inquires to KCDA at 800-422-5019 fax to 253-395-5402 or e-mail customerservice@kcda.org.

Does KCDA offer e-commerce?

Yes, KCDA Supply Link is a user friendly site allowing users to create and check out orders, verify availability of inventory and print invoices. Additionally it allows for up to three levels of approvals prior to reaching KCDA. Supply Link is also fully integrated with WESPaC Financial.

I'm interested in purchasing a product through KCDA but can't find it in the catalog or on our website. What should I do?

KCDA's purchasing agents are happy to source and get pricing on non-cataloged items. Chances are if one customer needs them, others will also. Additionally, KCDA is adding new products throughout the year. Contact our customer service department for new products.

How long does it take for KCDA to ship a product?

Orders received by 2pm for products in the KCDA warehouse are shipped the same day for delivery to most locations the next day.

What do I do if a product does not meet my expectations?

Let KCDA know, this information will help us improve the bidding process to obtain only the best quality merchandise. Click here to fill out a feedback form. Also, items shipped from the KCDA warehouse (i.e. except vendor direct and special order items) may be returned to KCDA within 30 days for full credit.

Does KCDA have personnel available to visit our sites?

KCDA has five field representatives available to meet with individuals or groups who have questions regarding any of KCDA's products or services.

What new products are available through KCDA?

On KCDA Supply Link check the "New Products" section.

How do vendors find out about KCDA Bids?

  1. Vendors may sign up for the KCDA bidders listing. When a bid is available that matches the vendors commodity an e-mail is sent and the bid may be responded to on E-School Mall’s website.
  2. KCDA advertises all bid openings in accordance with the State of Washington and Oregon’s bid laws. Bids are advertised in the Daily Journal of Commerce in Washington and Oregon. In addition, all bids are posted on the KCDA website.

What process does KCDA use to establish contracts?

All contracts are awarded based on the competitive, sealed bid process. Responses are opened publicly and evaluated by KCDA’s Purchasing Department. Proposals are evaluated by the following criteria:

  • Lowest responsible bidder meeting specifications.
  • Quality of product line.
  • Quantity of line items available that are used by participating entities.
  • Customer support.
  • Suppliers demonstrated ability to perform under a cooperative purchasing contract.

Where do I send Purchase Orders?

PO’s should be made out to KCDA. For non-inventories items, KCDA will issue a PO to the vendor and invoice our member when supplies and services have been delivered.

Will KCDA eliminate purchasing departments or purchasing personnel?

KCDA is an extension of our members purchasing departments. KCDA supports the fact that there will always be a need for a strong local purchasing effort and feels the cooperative should be used as a resource to avoid the costs associated with bidding and awarding service and product contracts. Use of KCDA contracts is voluntary with members utilizing contracts that best suit their needs.

How can I reach KCDA?

KCDA can be contacted by telephone, fax, mail, or e-mail.

You can send e-mail to anyone at KCDA by clicking here to connect to our Company Directory. To reach KCDA by phone 425-251-8115, toll free 800-422-5019 or Fax 253-395-5402.

Safari Users

Known Safari 1.0 Issues and Workarounds - (All known issues can be fixed by upgrading to OS x 10.3+ which comes with Safari 1.1+).

 

To determine wht verison of Safari you are currently using: Select "About Safari" menu located in the top left corner, this will display your version infromation.

Known Issues:

1. The cart manager screen does not show changes to charts, new carts or other such changes after they are done.

  • Reason: Unknown compatibility issue.
  • Workaround: Manually click the "reload page" button or choose it from the "View" menu (open apple R).
  • Workaround Source: KCDA in-house testing.

2. Certain web pages don't load fully and/or properly, certain cart actions such as "check out cart" do not work.

  • Reason: Times RO font incompatible with Safari.
  • Workaround: Either change the font so that neigher font is "Times New Roman" which can be done under the "Safari Menu" by selecting "Preferences" or close Safari and delete the Times RO font from your system before reopening it (instructions to delete can be found by follwing the link to theworkaround source).
  • Workaround Source: Apple Support - http://docs.info.apple.com/article.html?artnum=107641.

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Employee Access

Work Resources RemoteApp and Desktop Connection